🔒 Privacy Policy for Goodenow Evaluations LLC

Effective Date: November 10, 2025

This Privacy Policy describes how Goodenow Evaluations LLC (referred to as “we,” “us,” or “our”), located in Forney, TX, United States, collects, uses, protects, and discloses information, including Personal Information, gathered from clients, prospective clients, and users of our website and services (collectively, “Users”).

1. Information We Collect

We collect information to provide our professional evaluation services, manage our business operations, and communicate with our clients. The types of information collected depend on your interaction with us:

A. Personal Information Collected for Evaluation Services (Client Data)

This information is the most sensitive and is collected directly from you (the client or legal guardian) or from authorized third parties (e.g., schools, medical professionals) with your explicit consent. It may include:

Identifiers: Name, address, phone number, email address, date of birth, and unique client ID.
Sensitive Information: Medical, mental, or physical health history; educational records; psychological testing data and results; and developmental history.
Financial Data: Billing information, payment history, and insurance details.

B. Information Collected via Website or Communication (User Data)

When you visit our website, send an inquiry, or interact with us online, we may collect:

Communication Data: Your name, email address, and phone number when you submit a contact form or send us an email.
Technical Data: Internet Protocol (IP) address, browser type, operating system, and data collected via common technologies like cookies (if applicable, which should be disclosed in a separate Cookie Policy).

2. How We Use Your Information

We use the collected information for the following specific and legitimate purposes:

To Provide Evaluation Services: To schedule appointments, conduct evaluations, prepare reports, and provide feedback and recommendations.
To Manage Business Operations: To process payments, manage client records, and fulfill our contractual and legal obligations.
To Communicate: To respond to your inquiries, send administrative and technical notices, and provide updates regarding your services.
For Legal Compliance: To comply with applicable laws, regulations, and legal processes, including responding to lawful requests from public and government authorities.

3. Disclosure of Your Information (Sharing with Third Parties)

We consider your personal and sensitive information confidential and do not sell it. We will only disclose your information in the following limited circumstances:

With Your Consent: We will explicitly ask for and obtain your written authorization (e.g., a “Release of Information” form) before sharing your evaluation results or other sensitive data with specific third parties, such as schools, physicians, or attorneys.
Service Providers: We may share necessary information with trusted third-party vendors who perform services on our behalf (e.g., secure data storage, billing/payment processing, IT support). These third parties are contractually obligated to protect your information and only use it for the purposes for which it was disclosed.
Legal Requirements: When required to do so by law, court order, subpoena, or other legal process, or if we believe disclosure is necessary to protect the rights, property, or safety of Goodenow Evaluations LLC, our clients, or the public.
Business Transfer: In connection with a merger, acquisition, or sale of all or a portion of our assets, provided the acquiring party agrees to adhere to this Privacy Policy.

4. Children’s Privacy

Goodenow Evaluations LLC provides services that often involve the collection of sensitive personal information from children and adolescents under the age of 18.

We comply with all applicable laws regarding children’s privacy.
We only collect and process a minor’s Personal Information with the verifiable consent of a parent or legal guardian.
If a parent or guardian becomes aware that their child has provided us with Personal Information without their consent, they should contact us immediately.

5. Data Security and Retention

A. Data Security

We implement reasonable and appropriate technical, administrative, and physical security measures to protect the Personal Information we collect from loss, misuse, unauthorized access, disclosure, alteration, and destruction. This includes the use of password protection, encryption, and secure, limited-access storage systems.

B. Data Retention

We retain Personal Information only for as long as necessary to fulfill the purposes for which it was collected, including for the purpose of satisfying any legal, accounting, or reporting requirements. Our retention period is governed by relevant Texas and federal laws regarding professional record-keeping for evaluative services.

6. Your Rights

Depending on the nature of the information we hold and applicable laws, you or your legal guardian may have the following rights:

Right to Access: The right to request a copy of the Personal Information we hold about you.
Right to Correction/Amendment: The right to request that we correct any information you believe is inaccurate or incomplete.
Right to Deletion: The right to request that we delete Personal Information, subject to our legal and professional record-keeping obligations.

To exercise any of these rights, please submit a written request to the contact information provided in Section 7. We will respond to your request within the timeframe required by applicable law.

7. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The revised policy will be posted on our website and will be effective immediately upon posting. We encourage you to review this policy periodically for any changes. The “Effective Date” at the top of the policy indicates when the latest revisions took effect.

8. Contact Information

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

Goodenow Evaluations LLC

Address: Forney, TX

Email: privacy@goodenowevaluations.com

Phone: +1 469.466.2420